WSMRF Home Page
2013 WSMRF ABSTRACT DEADLINE - OCTOBER 1, 2012
Step-by-Step Instructions for Electronic Submission. All users are considered New and must Create an Account.
1. For the Western Regional Meeting proceed to: http://wrm2013.abstractcentral.com. For the
Southern Regional Meeting proceed to: http://srm2013.abstractcentral.com
2. The first step is to “Create an Account”. Information is not saved from one year to the next. Click on the “Create an Account” link in the left side bar menu. During account creation, please bear in mind:
A. All fields with a red asterisk are required.
B. Your e-mail address is the primary method of correspondence. All system e-mails and other notifications related to
the meeting will be sent to this address. Please keep your e-mail address up-to-date!
C. The User ID and password that you create will be needed to log into the site after your account is created. Your User
ID must be at least 6 characters long and can be a combination of letters and numbers. User ID and Password are
case-sensitive.
D. The last step in creating your account is to request a “role.” For example, if you are requesting the “Abstract
Submission” role, you need only check the box and you will receive the role automatically. You will then be able to
submit an abstract by logging in, then clicking on the “Submission” tab at the top of the page. If you are not the
presenter, you must have all of their information to complete the submission.
3. Once you have logged in using your User Name and Password, click on the Submission tab at the top of page, then on the “Create a New Submission” link located on the left-hand menu bar.
4. It is recommended that you step through the submission pages in a methodical manner, going page
by page and filling in the information as you go along, beginning with Step 1: Title/Body page.
5. The title must be brief and indicate clearly the nature of the investigation. The title should
be entered in UPPERCASE letters. PLEASE DO NOT enter the title in mixed case. Abbreviations must not be used in the title.
6. Do not include authors or institutions in the body of your abstract. Type or copy/paste each section of the abstract body into their respective fields. On Step 1: Title/Body page, the body of the abstract must be separated into the fields designated as: Purpose of Study, Methods Used, Summary of Results, and Conclusions, respectively.
7. You must complete the Joint Meeting and Tulane Disclosure Statement on Step 2: Disclosures page.
8. There is a limit of 2500 characters for the text of your abstract submission. This includes authors, institutions, tables, images, abstract title, abstract body, as well as all spaces.
9. You may add as many tables as you wish. However, each row in the table will deduct approximately 50 characters from the character limit of 2500 characters.
10. Please enter all authors in the order they should appear in the heading of the abstract. Complete contact information must be entered for the Presenting Author and the Contact Author. Only name and email address are required for co- authors. If you (the Contact Author) are not the Presenter on an abstract, you will need to provide full contact information on the Presenter.
11. Enter all department and institutional affiliations. Department is an optional field. Only three (3) institutional affiliations will be allowed per author. You do not need to enter institutions in a particular order to be able to designate author affiliations.
12. Carefully check the proof of your abstract. Make sure all special characters and formatting is displaying properly in your proof. If you find errors, return to the appropriate page by clicking on the page name in the sidebar menu, and make your corrections.
13. If you have not completed all required sections/items you will not be able to submit your abstract. In the case of missing items, you will be prompted to enter the missing information. When all required information is entered, click “Submit” to submit your abstract. Payment is required to complete submission of the abstract.
TECHNICAL SUPPORT is available M-F 8:30 a.m. - 5:30 p.m. EST via email: acsupport@scholarone.com or (434) 817-2040 ext. 406
Please proofread your abstract submission carefully as it will be published AS IS with no opportunity to edit. If you have any questions regarding this, please contact either Sarika Thakur at sthakur@mednet.ucla.edu or Michelle Fleming at flemingm@u.washington.edu.
Award Considerations - Choose the appropriate award on the electronic submission form.
Fellow and Junior Faculty Scholar Awards. These awards will be presented to meritorious
abstracts for selected subspecialties. Please note that you do not need to select a box on the
submission form for the Scholar Awards. The abstract will be chosen for an award based on score.
WAFMR Outstanding Investigator Award. An outstanding investigator award will be presented by
WAFMR for the outstanding abstract submitted by a junior faculty member (instructor or assistant
professor level). Candidates for the award must be available the day of presentation at the 2013
Western Regional Meetings. Candidates are requested to submit the individual’s curriculum vitae, a
letter of nomination from their section/division chief or chair attesting to the significance of the work, and a copy of their abstract marked “COPY” by October 1, 2012. This information should be uploaded via the ScholarOne website when you submit your abstract.
WSCI Outstanding Investigator Award. This award will be given for distinguished research to an accomplished investigator. Names are solicited from the Chairs of Medicine. If you wish to recommend a candidate, please contact your department chair. Candidates for the awards must check this box on the electronic submission form in order to be considered. Applications should be addressed to Kevin D. O’Brien, MD, Secretary-Treasurer, WSCI, and submitted by October 1, 2012 to: WSCI@medicine.washington.edu.
Mayo Soley Award. This award will be given to a senior investigator for life time achievement in the area of scientific endeavor and training of junior investigators. A nominating letter and two seconding letters should be addressed to W. Robb MacLellan, MD, PhD, Past President, WSCI and submitted by October 1, 2012 to: WSCI@medicine.washington.edu.
WSCI Travel Awards. WSCI travel awards will be given to the top abstract in each subspecialty category submitted by a resident, fellow or faculty member.
WSPR offers several annual research and educational awards. Please refer to the August WSPR Newsletter for complete details.
NOTE: All students and residents are considered for the awards listed below. The candidate for these awards must check WSMRF as the membership category on the electronic submission form.
WAFMR/WSPR Outstanding Student Research Awards. WAFMR, WSCI and WSPR will offer awards for outstanding research performed by students in each subspecialty. This award will recognize outstanding abstracts presented by students.
Outstanding Resident Award. WAFMR and WSPR will offer awards for outstanding research performed or physiologic case reports given by residents physiologic case reports given by residents.
1. For the Western Regional Meeting proceed to: http://wrm2013.abstractcentral.com. For the
Southern Regional Meeting proceed to: http://srm2013.abstractcentral.com
2. The first step is to “Create an Account”. Information is not saved from one year to the next. Click on the “Create an Account” link in the left side bar menu. During account creation, please bear in mind:
A. All fields with a red asterisk are required.
B. Your e-mail address is the primary method of correspondence. All system e-mails and other notifications related to
the meeting will be sent to this address. Please keep your e-mail address up-to-date!
C. The User ID and password that you create will be needed to log into the site after your account is created. Your User
ID must be at least 6 characters long and can be a combination of letters and numbers. User ID and Password are
case-sensitive.
D. The last step in creating your account is to request a “role.” For example, if you are requesting the “Abstract
Submission” role, you need only check the box and you will receive the role automatically. You will then be able to
submit an abstract by logging in, then clicking on the “Submission” tab at the top of the page. If you are not the
presenter, you must have all of their information to complete the submission.
3. Once you have logged in using your User Name and Password, click on the Submission tab at the top of page, then on the “Create a New Submission” link located on the left-hand menu bar.
4. It is recommended that you step through the submission pages in a methodical manner, going page
by page and filling in the information as you go along, beginning with Step 1: Title/Body page.
5. The title must be brief and indicate clearly the nature of the investigation. The title should
be entered in UPPERCASE letters. PLEASE DO NOT enter the title in mixed case. Abbreviations must not be used in the title.
6. Do not include authors or institutions in the body of your abstract. Type or copy/paste each section of the abstract body into their respective fields. On Step 1: Title/Body page, the body of the abstract must be separated into the fields designated as: Purpose of Study, Methods Used, Summary of Results, and Conclusions, respectively.
7. You must complete the Joint Meeting and Tulane Disclosure Statement on Step 2: Disclosures page.
8. There is a limit of 2500 characters for the text of your abstract submission. This includes authors, institutions, tables, images, abstract title, abstract body, as well as all spaces.
9. You may add as many tables as you wish. However, each row in the table will deduct approximately 50 characters from the character limit of 2500 characters.
10. Please enter all authors in the order they should appear in the heading of the abstract. Complete contact information must be entered for the Presenting Author and the Contact Author. Only name and email address are required for co- authors. If you (the Contact Author) are not the Presenter on an abstract, you will need to provide full contact information on the Presenter.
11. Enter all department and institutional affiliations. Department is an optional field. Only three (3) institutional affiliations will be allowed per author. You do not need to enter institutions in a particular order to be able to designate author affiliations.
12. Carefully check the proof of your abstract. Make sure all special characters and formatting is displaying properly in your proof. If you find errors, return to the appropriate page by clicking on the page name in the sidebar menu, and make your corrections.
13. If you have not completed all required sections/items you will not be able to submit your abstract. In the case of missing items, you will be prompted to enter the missing information. When all required information is entered, click “Submit” to submit your abstract. Payment is required to complete submission of the abstract.
TECHNICAL SUPPORT is available M-F 8:30 a.m. - 5:30 p.m. EST via email: acsupport@scholarone.com or (434) 817-2040 ext. 406
Please proofread your abstract submission carefully as it will be published AS IS with no opportunity to edit. If you have any questions regarding this, please contact either Sarika Thakur at sthakur@mednet.ucla.edu or Michelle Fleming at flemingm@u.washington.edu.
Award Considerations - Choose the appropriate award on the electronic submission form.
Fellow and Junior Faculty Scholar Awards. These awards will be presented to meritorious
abstracts for selected subspecialties. Please note that you do not need to select a box on the
submission form for the Scholar Awards. The abstract will be chosen for an award based on score.
WAFMR Outstanding Investigator Award. An outstanding investigator award will be presented by
WAFMR for the outstanding abstract submitted by a junior faculty member (instructor or assistant
professor level). Candidates for the award must be available the day of presentation at the 2013
Western Regional Meetings. Candidates are requested to submit the individual’s curriculum vitae, a
letter of nomination from their section/division chief or chair attesting to the significance of the work, and a copy of their abstract marked “COPY” by October 1, 2012. This information should be uploaded via the ScholarOne website when you submit your abstract.
WSCI Outstanding Investigator Award. This award will be given for distinguished research to an accomplished investigator. Names are solicited from the Chairs of Medicine. If you wish to recommend a candidate, please contact your department chair. Candidates for the awards must check this box on the electronic submission form in order to be considered. Applications should be addressed to Kevin D. O’Brien, MD, Secretary-Treasurer, WSCI, and submitted by October 1, 2012 to: WSCI@medicine.washington.edu.
Mayo Soley Award. This award will be given to a senior investigator for life time achievement in the area of scientific endeavor and training of junior investigators. A nominating letter and two seconding letters should be addressed to W. Robb MacLellan, MD, PhD, Past President, WSCI and submitted by October 1, 2012 to: WSCI@medicine.washington.edu.
WSCI Travel Awards. WSCI travel awards will be given to the top abstract in each subspecialty category submitted by a resident, fellow or faculty member.
WSPR offers several annual research and educational awards. Please refer to the August WSPR Newsletter for complete details.
NOTE: All students and residents are considered for the awards listed below. The candidate for these awards must check WSMRF as the membership category on the electronic submission form.
WAFMR/WSPR Outstanding Student Research Awards. WAFMR, WSCI and WSPR will offer awards for outstanding research performed by students in each subspecialty. This award will recognize outstanding abstracts presented by students.
Outstanding Resident Award. WAFMR and WSPR will offer awards for outstanding research performed or physiologic case reports given by residents physiologic case reports given by residents.
